NH100, NH120, & NH121 HVAC Systems

Amendment / Modification

This amendment (0002) to solicitation N40085-26-R-9009 provides answers to a Request for Information (RFI) and additional information regarding the site visit for the 26-0702, NH100, NH120, & NH121 HVAC Systems opportunity.

• Questions & Answers: Provides answers to vendor questions regarding tonnage size for the Air Handling Units (AHUs).

• Site Visit Information: Clarifies the meeting location and time for the site visit.

• The time and date for receipt of proposals remains unchanged.

• Bidders are reminded to acknowledge receipt of this amendment with their proposal submission to avoid potential rejection.

Amendment / Modification

• A site visit has been scheduled for Thursday, January 29, 2026, at 10:00 AM EST. Contractors are to meet at NH100 (Naval Hospital).

• This amendment pertains to the solicitation N40085-26-R-9009 for "26-0702, NH100, NH120, & NH121 HVAC Systems".

• The time and date for receipt of proposals remain unchanged.

• Contractors are reminded to acknowledge this amendment when submitting their proposal, as failure to do so may result in rejection.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW defines the responsibilities and scheduling for cleaning fifty (50) HVAC Air Handling Units (AHUs) in Building NH100 and four (4) Roof Top Units (RTUs) at Buildings 120/121, located at Naval Medical Center, Camp Lejeune.

• Comprehensive internal cleaning of AHUs/RTUs, including supply fans, return fans, associated dampers, and in-line return air fans suspended from the slab.

• Cleaning of cooling and heating coils, filter frames, motors, condensate drain pans, duct connection canvases, internal supports, and casings.

• Cleaning of outdoor air ductwork associated with AHUs, including dampers, access doors, and mixing boxes.

• Cleaning of drain piping connected to AHU condensate pans.

• Removal, cleaning, and re-installation of supply fan impellers, including new bearings and system balancing.

• Vacuuming and sealing of interior sound attenuation/insulation material.

• Wiping clean of flex transition material.

• Specific tasks include cleaning corroded inlet cones on Building 120/121 RTUs, repairing a leaking chilled water line on Building 121 RTU-2, and addressing specific AHUs in Building NH100 (AHU-29 already cleaned, AHU-44 requires electrical circuit breaker replacement, and AHUs 4, 5, 6, 7, 8, and 12 require bent coil fin combing).

• Replacement of air filters with new ones after cleaning.

• Contractor must provide a Draft Project Work Plan within 10 days of receiving comments, including organization, technical approach, coordination, schedule, and quality assurance.

• Development and submission of a Site-specific Safety and Health Plan (SSHP/HASP) in accordance with 29 CFR 1910.120 and EM385-1-1, submitted within 30 days of award and approved before on-site activities.

• Weekly In-Progress Review (IPR) meetings with MCB Camp Lejeune and DHA-FE personnel.

• Provision of a record of all discussions and verbal directions as Confirmation Notices.

• Preparation of meeting minutes within 7 days of meetings.

• Cleaning methods must be NADCA-approved; mechanical power brushing is permitted if stringent criteria are met and no damage occurs.

• Safety Data Sheets (SDS) for all chemicals must be provided.

• Pre-work inspection to verify access, hazards, utilities, and cleaning sequence.

• Lockout/Tagout procedures for electrical panels.

• Use of EPA-registered disinfectants and proper handling of cleaning solutions.

• Transport of debris in nonporous, cleanable containers.

• All personnel must wear appropriate Personal Protective Equipment (PPE), including shoe covers.

• Removal and disposal of gross debris, paper, and trash per environmental regulations.

• Submission of various quality assurance documents, including cleaning products used, system balancing plans, airflow test results, visual inspection reports, daily records, and final sign-off.

• Submission of a Completion Report including work tasks, cleaning logs, QA checklists, and photos.

• Work is to be performed at Naval Medical Center, Camp Lejeune, specifically Building NH100 and Buildings 120/121.

• Contractor is permitted to work during non-standard work hours.

• Cleaning priority is established for specific AHUs and RTUs.

• Debris removal must follow specific procedures to prevent cross-contamination in occupied areas.

• All equipment, safety materials, and engineering controls must be removed upon completion.

Solicitation / RFP / RFQ

This solicitation is for NH100, NH120, & NH121 HVAC Systems at MCB Camp Lejeune, North Carolina. The estimated cost range is between $1,000,000 and $5,000,000.

• The project involves HVAC systems.

• Contract Completion Date: 180 days after award.

• Special Scheduling: The facility will remain in operation during construction, requiring minimal interference.

• Notes: One person may fill the roles of Superintendent, Quality Control Manager, and Safety and Health Officer if qualified.

• Contract Type: Not explicitly stated, but award is based on Lowest Price.

• Period of Performance: 180 days after award.

• Estimated Cost Range: $1,000,000 - $5,000,000.

• Liquidated Damages: $880 per Calendar Day.

• Proposal Acceptance Period: 60 days from receipt of offers.

• Basis for Award: Lowest Price.

• Proposal Due Date: February 5, 2026, 1:00 PM EST.

• E-Mail Address for Proposals: jessica.r.huebner.civ@us.navy.mil and lauren.f.loconto.civ@us.navy.mil.

• Requests for Information (RFIs) cut-off: January 30, 2026, 2:00 PM EST.

• Specifications and drawings are posted on https://sam.gov/.

• Funding availability is not guaranteed; no award will be made if funds are not available.

• Only the following contractors may submit a proposal: Mechworks Mechanical Contractors, Inc., North State Mechanical, Inc., and R&W Construction Company, Inc.

• Bid bonds are required for proposals valued at $150K and greater (20% of proposal amount). No bonds are required for proposals less than $35K. Proposals valued at $35K and greater require a payment bond only.

• Buy American Act requirements for construction materials apply.

• Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage) apply.

Statement of Work (SOW) / Performance Work Statement (PWS)

To clean fifty (50) HVAC Air Handling Units within Building NH100 and four (4) Roof Top Units at Buildings 120/121 at MCB Camp Lejeune.

• Cleaning of specified HVAC units.

• The work will be performed at MCB Camp Lejeune.

• The facility/activity will remain in operation during the entire construction period.

• Contractor operations must cause the least possible interference with normal operations of the facility/activity.

• One person may fill the roles of Superintendent, Quality Control Manager, and Safety & Health Officer, provided they are duly qualified for all three positions as defined in the project specification.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "Summary of Work" for a project at Marine Corps Base Camp Lejeune, North Carolina. The objective is to include all items of work as described in the attached project description.

• The work encompasses all items detailed in the attached project description.

• The location of the work will be at Marine Corps Base Camp Lejeune, North Carolina, within a specified building and/or area, with the exact location to be indicated by the Contracting Officer.

• Work is to be commenced and completed in phases as described in the attached project description.

• Existing work is to be protected, and any altered portions are to be repaired or replaced to match existing conditions or better, as approved by the Contracting Officer.

• The Contractor is responsible for identifying and verifying the location and elevation of existing underground facilities using a professional utility locator. Notification to the Contracting Officer's Representative (COR) is required 48 hours prior to starting excavation work.

• Government-furnished material and equipment will be indicated on drawings and in the scope of work, if applicable.

• Location: Marine Corps Base Camp Lejeune, North Carolina.

• Protection of existing vegetation, structures, equipment, utilities, and improvements.

• Verification of underground facility elevations before installing new work.

• Notification to COR prior to excavation.

Other / Unclassified

This document is the "Contractor Environmental Guide" for Marine Corps Base Camp Lejeune, North Carolina, dated September 2023. It provides comprehensive guidance to contractors on environmental protection, regulatory compliance, and sustainability practices while working on the installation. The guide covers a wide range of environmental topics, including:

• Environmental Management Systems (EMS)
• Training requirements
• Air Quality
• Environmental Emergency Planning and Response
• Cultural Resources
• Hazardous Materials and Hazardous Waste Management
• Asbestos
• Lead-Based Paint
• Natural Resources
• Stormwater Management
• Solid Waste, Recycling, and Pollution Prevention (P2)
• Potential Discovery of Undocumented Contaminated Sites
• Permitting

It also includes contact information for various environmental divisions and emergency services, as well as lists of acronyms and abbreviations.

This guide is crucial for any contractor performing work at MCB Camp Lejeune. It outlines the environmental laws, regulations, policies, and specific requirements that contractors must adhere to. Understanding and complying with this guide is essential for avoiding violations, penalties, and project delays. It details procedures for handling hazardous materials, waste disposal, spill response, and environmental protection measures that are directly applicable to contract performance. Contractors are expected to review this guide and complete required training before beginning work.

Form / Attachment / Pricing Sheet

This document is a Submittal Register, likely used to track and manage required submittals from a contractor for a construction project. It details various submittal items, their corresponding specification sections, and the required actions and timelines for review and approval.

• Activity: Categorizes the type of work or phase (e.g., Preconstruction, Closeout, Test Reports, Certificates).
• Description: Lists specific submittal items required (e.g., Schedule of Prices, Accident Prevention Plan, Crane Reports, MSDS).
• Spec Section: References the relevant section in the project specifications.
• Contractor Action: Indicates when the item is due for submission and approval.
• Approving Authority: Specifies the entity responsible for reviewing and approving the submittal.
• Dates: Columns for tracking submission dates, dates sent for approval, and dates received.

This register is crucial for bidders to understand the administrative and technical documentation required throughout the project lifecycle. It outlines the specific submittals needed, their timing, and the approval process, which directly impacts project scheduling, compliance, and overall contract management. Bidders should review this to ensure they have the capacity and processes to meet these documentation requirements.